Every meeting ends with clear next steps.

Meetings feel productive until a week later, when nobody remembers who agreed to do what. Most meeting tools (Teams, Zoom, Google Meet) can now produce a transcript; even rough typed notes are enough.

This prompt turns either into the three things that matter: what was decided, who does what by when, and an email so everyone has the same record.

How to use it

• Ask permission to record or transcribe, or type quick notes during the meeting.
• Paste the notes or transcript right after the meeting, while you can still fix mistakes.
• Send the follow-up email the same day and copy the action items into your task tool or CRM.

Turn the meeting notes below into a clear summary.

Meeting: [topic], [date], attendees: [names/roles]

Notes or transcript:
[paste]

Write:
1. Summary in 3 sentences.
2. Decisions made (bullet list).
3. Action items as a table: action, owner, due date. If the owner or date was not stated, write "TO CONFIRM".
4. Open questions that still need an answer.
5. A follow-up email to the attendees (under 150 words) with the decisions and action items.

Rules: only include what was actually said; do not invent commitments or dates. Plain language.

Habits that make it work

• Every action has one owner and one date. "We" is not an owner.
• Decisions are written down, so they are not re-argued next week.
• Start the next meeting with last meeting's action list.

Remove sensitive client, staff or financial details before pasting into an AI tool your company has not approved.